Admission Procedure

POLICY ON ADMISSION1. All applicants to Xavier School Nuvali are required to undergo the admissions screening process. The purpose of the admissions screening process is to determine the eligibility of the applicant for acceptance or non-acceptance of his/her application.2. The applicant should have passing grades in all subjects from the previous grade level and in the first and second quarter of the current grade level.Note: If the child stopped schooling due to pandemic, report card / evaluation / progress report for the last school year attended must be submitted.3. All applicants are required to undergo Vision and Hearing Screening Tests and a comprehensive medical check-up. Results of the tests should be submitted with other requirements before testing.4. All documents required for submission must be complete and correct otherwise the application will not be accepted.5. The applicant is given the admissions test only once. Re-testing is not allowed.6. Parents will be informed whether or not the applicant is accepted, but the details of actual test scores will remain confidential.7. Xavier School Nuvali accepts the applications for admissions to Grade 1. Application for other grade levels can be accommodated provided that the applicant studied Chinese previously.8. Application for admissions at Xavier School Nuvali and Xavier School San Juan during the same school year is not allowed.9. All accepted transferees are placed on probation status in their first year in Xavier School Nuvali.

GENERAL NORMS1. An applicant can succeed in meeting the requirements of Xavier School Nuvali's program if he/she has attained satisfactory evaluation in the following areas:     • Attention Span 

    • Interpersonal Skills    • Communication Skills in English       - Comprehension        - Expression     • Competence     • Positive Self Discipline     • Stress Tolerance     • Respect for the Members of the School Community2. The school also takes the following into account:     • The willingness of the parents of the student applicant to collaborate actively with the school in the education and formation of the student (which includes the parent's acceptance of the school policies, especially those found in the student hand handbook);     • The willingness of the applicant and his/her parents to be involved in important school activities;     • The extent to which the applicant's family environment is open to, and supportive of the Catholic Christian values espoused by the school.

QUALIFICATIONS FOR ADMISSIONS1. Passing the entrance examination.2. Performance in the current grade level.     • An applicant with a failing grade in any grading period in SY 2021-2022 and SY 2022-2023 will NOT BE ACCEPTED.     • The following shall be taken into account:       - Composite score of the applicant's previous grades [four (4) quarters]       - First quarter / semestral / trimester grade of the current level3. Disciplinary Record     • An applicant who has been under any major disciplinary status or was involved in any major disciplinary case within the last school year will NOT BE ACCEPTED.

MEDICAL REQUIREMENTS1. The applicant must have completed the following immunizations:     • DtaP:        At least 5 doses. The last dose be given on or after the 4th birthday     • MMR:       2 doses     • Hep B:     3 doses     • Varicella: 2 doses with last dose on or after the 4th birthday or verification of disease2. Vision and Hearing Screening Test

ONLINE APPLICATION PROCEDURE

1. Visit Xavier School Nuvali website https://xsn.edu.ph/admissions/grade-school and download the following forms at Step 2 in the application procedure.
   

1. Data Privacy Agreement Form
   The data privacy agreement form must be signed by the parents to signify that they have read, understood, and agree with the Data Privacy Policy of the School.
   
   

2. Student Health Record Form

The Student Health Record Form must be filled out by the parent, your child’s

physician, and specialist (for children with special medical conditions)

 

3. Recommendation Form
   The Recommendation Form should be filled out either by the school head or class adviser or guidance counselor of your child’s current school. Please forward the PDF form to the current school of your child and request them to submit the scanned copy of the accomplished form through an upload facility at https://bit.ly/recoformforxsn

 

4. Therapy Report Form (if applicable)
   The therapy/assessment report from the child’s physician/therapist must be attached to the Therapy Report Form if the child has undergone any form of therapy.

 

2. Prepare the following required documents:

1. PSA Birth Certificate 

2. Report Card/Progress Report for the First Month/Quarter/Semester of the current school year (S.Y. 2022-2023)
   - If the report card/evaluation report is not yet available, a Certificate of Enrollment (COE) may be submitted.  The COE must indicate when the report card/evaluation report will be available.

- If the child stopped schooling for SY 2022-23 due to the pandemic,

the report card/evaluation report for SY 2021-2022 must be submitted.

3. Report Card from previous school year (if applicable) - S.Y. 2021-2022

 

3. Create an account and register to Xavier School Nuvali Admissions Portal at https://admissions.xsn.edu.ph/applicant/register

Registration

Encode all the required information in the system; after submission of the

required information, download, print and sign the application form from the portal.

Submission of Admission Forms and Other Documents

Upload scanned copies of the following documents to the parent’s portal

using the account created:

• Accomplished Application Form to be downloaded from XSN Parent’s Portal after Registration

• Data Privacy Agreement Form

• PSA Birth Certificate 

• Report Card/Progress Report for the First Month/Quarter/Semester of the current school year (S.Y. 2022-2023) or Certificate of Enrollment indicating the date when the report card will be available

• Report Card from previous school year (S.Y. 2021-2022) if applicable

• Student Health Record Form

• Therapy Report Form & Therapy Report (if applicable)

 

Submission of the Recommendation Form

Accomplished Recommendation Form of your child will be directly submitted to

Xavier School Nuvali by your child’s current school through an upload facility.

You will also be notified through the portal if the recommendation form has been

successfully submitted to us.

 

Confirmation of Grade Level

The grade level you are applying for your child will be confirmed by the Registrar through the parent’s portal.

Application and Testing fee payment

Instructions on how to proceed with application and testing fee payment will also be posted in the parent portal. After payment has been made, upload the scanned copy of proof of payment receipt in the parent portal. The Accounting Office will verify your payment afterwards.

Always check and monitor the status of your child’s application through the parent’s portal.

ISSUANCE OF TEST PERMIT

Test Permit

The test permit will be posted to the parents portal by the Testing and Research Center upon approval of the submitted documents and after verification of payment. This includes the schedule of examination, important guidelines and procedures.

Submission of Test Permit Reply Slip / Parental Consent Form

Review the detailed guidelines and reminders indicated in the test permit prior to the actual test to ensure a smooth and successful testing administration. Acknowledgment of receipt of the test permit is required by submitting the accomplished Reply Slip/Parental Consent Form through the parents portal too.

ADMISSIONS TEST

1. Applicants are expected to be at the testing venue at least ten (10) minutes before the scheduled test. Latecomers will not be entertained.

2. Testing may be rescheduled (and you will be given a new schedule through the parent portal) only in the following instances:

1. The applicant is sick and not well enough to take the test

2. There is death in the family

3. Xavier School calls off classes/offices due to inclement weather or other unforeseen events that could affect the scheduled testing. We will call you when this happens.

3. In case testing needs to be rescheduled due to reasons other than those cited above, additional testing fee will be required and a new test permit will be issued to the applicant.

4. To ensure a smooth and successful testing administration, the applicant must strictly follow the testing guidelines and procedures indicated in the test permit.

NOTE: For applicants to Grade 1, the mode of admissions test is online and will be conducted via Zoom. Specific instructions and important guidelines as well as the link to access the online test will be provided in the test permit.

ENROLLMENT RESERVATION FOR ACCEPTED APPLICANTS

Reservation Fee Payment

If your child is accepted, instructions on how to proceed with reservation fee payment will also be posted in the parent portal. After payment has been made, upload the scanned copy of proof of payment receipt in the parent portal. The Accounting Office will verify your payment afterwards.

Note that reservation fee payment is required to express your intention to enroll your child in Xavier School Nuvali. If the reservation fee is not paid within the specified deadline, we will assume that you are no longer interested in your child’s admission to Xavier School Nuvali.  The application will then be automatically canceled.

For other concerns regarding the Reservation Fee, please feel free to get in touch with the Accounting Office or School Treasurer at xsnaccounting-mail@xsn.edu.ph 

Submission of pre-enrollment Requirements

After reservation fee payment, upload scanned copies of the following documents to the parent’s portal using the account created:

• Confirmation Letter and Home School Partnership Agreement Form

• Student Name Confirmation Form

• Guidance Information Sheet

• Marriage Certificate (if parents are married)

• Baptismal Certificate (if Catholic)

• Signed Academic & Disciplinary Probation Contract (if applicable)

• Updated Student Health Record Form
  
  
  

SECTION ASSIGNMENTS FOR ACCEPTED APPLICANTS

The school reserves the right to assign the section of accepted applicants.

Class lists detailing the classroom assignment will be posted during the Parent’s Orientation Day.