Admission Procedure

Application for admissions for School Year 2022-2023 for Grades 7-9 will be open on November 8, 2021.

Application for other grade levels (Grades 8 to 9) is also open for those who have studied Chinese previously.

POLICY ON ADMISSION

1. All applicants to Xavier School Nuvali are required to undergo the admissions screening process. The purpose of the admissions screening process is to determine the eligibility of the applicant for acceptance or non-acceptance of his/her application.
2. All applicants should have passing grades in all subjects from the previous grade level and in the First and Second Quarter of the current grade level.
   • Note: If the child stopped schooling for SY 2021-2022 due to the pandemic, report card/evaluation progress/progress report for SY 2020-2021 and SY 2019-2020 must be submitted.
3. All applicants are required to undergo Vision and Hearing Screening Tests and a comprehensive medical check-up. Results of the tests should be submitted with the other requirements before testing.
   • Note: The results of the Vision and Hearing Screening Tests may be deferred. Please note that in the event that you child is deemed qualified for admissions, he/she will be placed on conditional acceptance pending submission of all medical requirements
4. All documents required for submission must be complete and correct otherwise the application will not be accepted.
5. The applicant is given the admissions test only once. Re-testing is not allowed.
6. Parents will be informed whether or not the applicant is accepted, but the details of the actual test scores will remain confidential.
7. Xavier School Nuvali accepts application for admissions to Grade 7. Application for other grade levels (Grade 8 and 9) can be accommodated provided that the applicant studies Chinese previously.
8. Application for admissions at Xavier School Nuvali and Xavier School San Juan during the same school year is not allowed.
9. All accepted transferees are placed on probation status on their first year in Xavier School Nuvali.

GENERAL NORMS

1. An applicant can succeed in meeting the requirements of Xavier School Nuvali's program if he/she has attained satisfactory evaluation in the following areas:
   • Competence
   • Positive Self-Discipline
   • Good Study Habit
   • Well-developed Interpersonal Skills
   • Well-developed English Communication Skill
   • Well-developed Stress Management Skill
   • Respect for the Members of the School Community
2. The school also takes into account:
   • The willingness of the parents of the student applicant to collaborate actively with the school in the education and formation of the students (which includes the parent's acceptance of the school policies, especially those found in the student handbook);
   • The willingness of the applicant and his/her parent to be involved in important school activities;
3. The applicant has not been under any major disciplinary status or involved in any major disciplinary case within the last school year.

QUALIFICATIONS FOR ADMISSIONS

1. Passing the entrance examination
2. Performance in the current grade level
3. An applicant with a failing grade in any grading period in SY 2020-2021 and SY 2021-2022 will NOT BE ACCEPTED.
4. The following shall be taken into account:
   • Composite score of the applicant's previous grade (four [4] quarters)
   • First quarter/semestral/trimester grade of the current level
5. Disciplinary Record
   • An applicant who has been under any major disciplinary status or was involved in any major disciplinary case within the last school year will NOT BE ACCEPTED.

MEDICAL REQUIREMENTS

1. The applicant must have completed the following immunizations:
   • DtaP              : At least 5 doses. The last dose must be given on or after the 4                                        birthday
   • Tdap              : 1 dose (For children 10 years and older)
   • MMR             : 2 doses
   • Hep B           : 3 doses
   • Varicella       : 2 doses with the last dose on or after 4th birthday or verification of                               disease
2. Vision and Hearing Screening Test

Note: The result of the Vision and Screening Tests may be deferred. Please note that in the event that your child is deemed qualified for admissions, he/she will be placed on conditional acceptance pending submissions of all medical requirements.

REQUIREMENTS FOR FOREIGN APPLICANTS

An applicant coming from a foreign school whose medium is not English, must have undergone at least one (1) school year of English instruction prior to the application to Xavier School Nuvali

The final Report Card/Evaluation Report must be authenticated (Red Ribbon) by the Philippine Embassy of the country of origin as part of the enrollment requirements.

ONLINE APPLICATION PROCEDURE:

1. Download and accomplish the following forms at Step 2 of https://xsn.edu.ph/admissions/junior-high-school
   1. Data Privacy Agreement Form 
      • The data privacy agreement form must be signed by the parents to signify that they have read, understood and agree with the Data Privacy Policy of the School.
   2. Student Health Record Form
      • The Student Health Record Form should be filled out by the parents (1st to 2nd pages), and your child's physician and specialist for children with special medical conditions, if any, (3rd to 5th pages). Kindly print the form on an 8.5X13 inches bond paper.
   3. Recommendation Form
      • Recommendation Form should be filled out either by the school head or class adviser or guidance counselor of your child's current school. Please forward the fillable pdf form to the school head or teacher of your child and request him/her to submit the scanned copy of the accomplished form through an upload facility at https://bit.ly/recoformforxsn
   4. Therapy Report Form (if applicable)
      • The Therapy/Assessment Report from the child's physician/therapist must be attached to the Therapy Report Form if the child has undergone any form of therapy.
2. Register and upload the scanned copies of the following documents on the Admissions Upload Facility for Transferees at https://bit.ly/applyforXSNTransferees
   1. Accomplished Application Form
   2. Data Privacy Agreement Form
   3. PSA Birth Certificate
   4. Report Card/Progress Report for the First Month/Quarter/Semester of the current school year (SY 2021-2022)
   5. Report Card/Evaluation Report/Progress Report from the previous grade level (SY 2020-2021)
   6. Student Health Record Form
   7. Therapy Report Form & Therapy Report (if applicable)
3. Pay the application and testing fee. Instruction on how to pay for the application and testing fee will be sent via email upon verification of the completeness of the submitted requirements.
4. After payment has been made, send the scanned copy of the proof of payment receipt at xsnacccounting-mail@xsn.edu.ph. The Accounting Office will verify your payment.

ISSUANCE OF TEST PERMIT

1. The test permit will be emailed to the parents of the applicant by the Testing and Research Center upon approval of the submitted documents. This includes the schedule of examination, important guidelines and procedures as well as the link to access the online test. Kindly acknowledge receipt of the test permit by submitting the accomplished Reply Slip/Parental Consent Form through our upload facility provided on the test. Note that the submission of the Reply Slip/Parental Consent Form is required.
2. Please make sure to review the guidelines and reminders prior to the actual test to ensure a smooth and successful online testing administration. Acknowledgment of the receipt of test permit is required.

ADMISSIONS TEST - Online Testing 

1. Applicants are expected to log in at least ten (10) minutes before the scheduled test. Latecomers will not be entertained.
2. Testing may be rescheduled (and you will be given a new schedule via email) only in the following instances:
   • The applicant is sick and not well enough to take the test.
   • There is death in the family.
   • The child encounters a network interruption during the test. In such an incident please call us immediately at 0975-960-1322 or (02) 8542-4474 and inform the examiner of your situation.
   • Xavier School Nuvali calls off classes/offices due to inclement weather or other unforeseen events that could affect the scheduled online testing. We will call you when this happens.
3. The link to access the online admissions test is for one-time use only. In case testing needs to be rescheduled due to reasons other than those cited above, additional testing fee will be required and a new test permit will be issued to the applicant.
4. To ensure a smooth and successful online testing administration, the applicant must strictly follow the testing guidelines and procedures indicated in the test permit.

ENROLLMENT RESERVATION FOR ACCEPTED APPLICANTS

For applicants who have been accepted, the parents are required to make a reservation to express their intention to enroll their child in Xavier School Nuvali. If the reservation fee is not paid within the specified deadline, we will assume that you are no longer interested in your child's admission to Xavier School Nuvali. The application will then be automatically cancelled.

N.B.:  The acceptance letter will include instructions on how to make the and how to pay the required Reservation Fee. For other concerns regarding the Reservation Fee, please feel free to get in touch with the Accounting Office or School Treasurer.

SECTION ASSIGNMENTS FOR ACCEPTED APPLICANTS

1. The school reserves the right to assign the sections of accepted applicants.

2. Class lists detailing the classroom assignment will be posted during the Parents' Orientation Day.